To design a mentorship program, one must establish an Advisory Group to establish and evaluate the initiative.43 Here are the questions an Advisory Group will need to answer:
|Key Elements to be Determined by the Advisory Group||Notes|
|What are the key objectives of the program?|
|What are the key skill gaps and training areas that can benefit from mentoring?|
|Who is eligible to be a mentor?|
|Who is eligible to be mentee?|
|Where and when will training for participants occur?|
|How often will mentors and mentees meet?|
|What is the schedule to follow-up with participants to ensure they’re on track|
|When will the program be evaluated?|
Mentoring ensures that knowledge, resources, and advice can be transferred between employees. The following form is to help organize and solidify the relationship between mentor and mentee. It is to be filled out together.
We agree this information will be kept confidential.
Mentor and Mentee Printed Name and Signature with Date
When drafting promotion criteria, many elements will be considered, including basic qualifications for the job itself and company-related work history. Below is an example of such a draft.
Job Description: The main responsibilities of this position are [give a detailed overview of the responsibilities of the position]. On a day-to-day basis, you will be expected to [list the main tasks associated with the job]. To achieve this, you will be working [alone, as part of a team, as leader of a team, etc.].
Promotion Requirements: Applicants will need to have [number of months/years] experience to be considered. She or he will need to have had positive performance evaluations [at each interval, over the past number of years, yearly, quarterly, etc.] with particular attention paid to performance in the following sectors [list key criteria, whether it’s teamwork, leadership, or specific skill sets]. Moreover, the applicant must have a dedication to the company, and high-potential for growth. This is determined based on [key criteria for measuring potential such as punctuality, innovation, meeting work goals, demonstrates continued learning, etc.].
General Requirements and Qualifications for the Position: We are looking for a [explain the type of person you are looking for: e.g. motivated, good leader, self-starter, etc.]. You must have completed [educational requirements] and will have a minimum of [years/qualifications] of experience in [type of work]. You will have demonstrated strong skills in [name skills, e.g. time management, organization skills, leadership, communications skills] and will be [note any special requirements that the person will need to meet; for example, willing to travel, available for weekend and evening work, available on short notice, able to lift 50 pounds, etc.].
Equal Opportunity Statement (such as Example 4, taken from Appendix 1.A): [Company name] is an Equal Opportunity Employer and Prohibits Discrimination and Harassment. All qualified applicants are welcome to apply and will receive consideration for employment based on company needs, job requirements and individual qualifications. Applicants will be considered without regard to gender, marital status, gender identity or expression, sexual orientation, national origin, race, color, religion or belief, age, physical or mental disability or any status protected by the Employment Equity Act.
How To Apply: Applications may be submitted by [mail, e-mail, fax, etc.] no later than [deadline for applications] to: [contact details].
Next Steps: The evaluation process will consist of [an interview, and internal review, supervisor recommendation, etc.]. Only those who are chosen for an interview will be contacted. The interview process will include [steps and quantity of interviews, for example: a preliminary phone call followed by a group interview with peers, or a skills-test interview, or a one-on-one interview, etc.]. The individual chosen for the position will begin on [start date].